Circleback review
★ 3.9/5AI meeting notetaker
Circleback is an AI meeting notetaker that joins video calls (or records in-person meetings), transcribes with speaker recognition, and produces notes and auto-assigned action items. Its differentiator is the automation layer: after a meeting it can fire workflows that update a CRM, create tasks, or push data into other tools via 1,000+ integrations. It positions as premium and accuracy-focused, with multi-language support and AI-generated custom insights. There is no permanent free plan, only a trial.
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Best for post-call automations. Circleback starts $20.83/seat/mo (billed annually) on a flat per-seat model. A team of 10 on the Team plan at $25/seat/mo billed annually is $250/mo (about $3,000/yr). On monthly billing the Team plan is $30/seat/mo, so the same 10 seats run $300/mo (about $3,600/yr), roughly $600/yr more for paying month to month. A solo user on the Individual plan pays $20.83/mo annually ($250/yr) or $25/mo month to month. The catch: there is no free tier, so every active user is a paid seat from day one.
Spec
The gotcha
No free plan exists, only a trial, so usage at any scale is a paid per-seat cost from the start. The headline $20.83 and $25 figures are the annual-billed monthly rates; pay monthly and it is $25 (Individual) and $30 (Team) per seat. Custom data-retention controls are gated to the Team plan and above, and Circleback joins the call as a visible bot, which can raise participant-consent and privacy questions.
Decode the real cost →Best for
- You want a polished notetaker that does not just summarize calls but automatically triggers CRM updates and tasks afterward.
source: circleback.ai/pricing →
Circleback pricing tiers
Prices move. Cells flagged verify link to the live vendor page.
| tier | monthly | annual | included | unit |
|---|---|---|---|---|
| Individual | $25 | $20.83 | AI notes for unlimited meetings, auto-assigned action items, transcription with speaker recognition, audio/video playback, ask and search across conversations, in-person recording, import past recordings, 1,000+ integrations, automatic notes sharing, 100+ languages, AI custom insights | per seat/mo |
| Team | $30 | $25 | Everything in Individual plus shared meetings, AI search across shared meetings, custom data retention, Slack huddles support, inline collaboration comments, team settings and automations, centralized billing, usage dashboard, participant customization, access management | per seat/mo |
| Enterprise | Customverify | n/a | Everything in Team plus priority support, onboarding and automation support, advanced security controls | custom |
// pools and per-unit rates are volatile · cells flagged verify link to the live vendor page
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Questions
How much does Circleback cost?
Circleback starts from $20.83/seat/mo (billed annually). A team of 10 on the Team plan at $25/seat/mo billed annually is $250/mo (about $3,000/yr). On monthly billing the Team plan is $30/seat/mo, so the same 10 seats run $300/mo (about $3,600/yr), roughly $600/yr more for paying month to month. A solo user on the Individual plan pays $20.83/mo annually ($250/yr) or $25/mo month to month. The catch: there is no free tier, so every active user is a paid seat from day one.
Can you self-host Circleback?
No, Circleback is cloud-only.
Does Circleback support MCP?
Circleback supports MCP as None, so it works with assistants like Claude and ChatGPT.
What's the catch with Circleback's pricing?
No free plan exists, only a trial, so usage at any scale is a paid per-seat cost from the start. The headline $20.83 and $25 figures are the annual-billed monthly rates; pay monthly and it is $25 (Individual) and $30 (Team) per seat. Custom data-retention controls are gated to the Team plan and above, and Circleback joins the call as a visible bot, which can raise participant-consent and privacy questions.